Expanded Learning Advancing Educational Equity Initiative
This grant program is open by invitation. If your organization has been invited to apply, please review the information below to submit your application. If you have a program or project that is a strong fit with the ELAEE, please feel free to submit a brief summary describing your work and send to grants@sonomacf.org. The Community Impact Team will contact you if there is a chance to explore further.

2022/23 Expanded Learning Advancing Educational Equity

Community Foundation Sonoma County is honored to be one of 8 community foundations across California to participate in the Expanded Learning Advancing Educational Equity (ELAEE) initiative. This statewide effort is designed to provide academic and socio-emotional support for marginalized youth in the K-12 system through high-quality expanded learning programming.

In Sonoma County, data has shown that our young people carry a significant emotional burden due to multiple years of disaster. Coupling these disasters with a global pandemic has only exacerbated the mental, emotional, and academic well-being of our youth.

We also know that local disasters and the pandemic have taken a particularly heavy toll on BIPOC youth. School shutdowns, the digital divide, and limited access to expanded learning opportunities have compounded racial disparities in learning and achievement. The Portrait of Sonoma County sheds light on the long-term impacts of disparities in education, with only 63.8% of Latino residents holding a high school diploma compared to 90% of white residents. Left unaddressed, these opportunity gaps will translate into ever-widening achievement gaps.

Grant Program Overview

Program Elements

The ELAEE initiative aims to close the systemic opportunity gaps that disproportionately impact BIPOC youth. This grants program aims to increase access and/or enhance the quality of expanded learning programming for youth furthest from these opportunities. Programs can be delivered to K-12 youth in the following ways:

  • During the school year (before, after, or during school)
  • During school breaks (e.g., summer, winter, spring, or intersession)

Currently, the ELAEE is a one-time funding opportunity, requiring grant funds to be fully spent by August 2023. Knowing this, Community Foundation Sonoma County encourages applicants to consider sustainability beyond the grant period when determining the use of these funds. Ideas for the use of these funds could include, but are not limited to, the following:

  • Expanding program reach to increase attendance of marginalized students
    • Bilingual/bicultural outreach to families
    • Addressing transportation limitations: stipends to families, providing transportation, etc.
  • Deepening impact of services to existing students
    • Increasing hours of contact with students
    • Lowering student to teacher ratios
    • Field trips, mentorships, internships, etc.
  • Increasing student engagement with programs
    • Creative ways of promoting regular attendance
    • Project-based learning opportunities
  • Enhancing program quality
    • Curriculum development
    • Integrating academic and social-emotional support within the curriculum
    • Professional development opportunities

Bridging the Gap

An additional fundable component of the ELAEE program is intended to close gaps between schools and community-based partners providing high-quality youth programming. Grant funding can be applied to innovative solutions that will deepen partnerships and alignment between community-based organizations and school systems. If you have potential ideas to bridge the gap, please contact Karin Demarest, kdemarest@sonomacf.org.

Specific Grant Criteria

All applicants to the ELAEE initiative must indicate their ability to accomplish the following:

  • Target marginalized youth in the K-12 system
  • Advance equity in education by addressing learning loss, isolation, and/or social emotional needs
  • Expend grant funding by August 2023
  • Report on data as outlined below

Data Collection

As part of a larger cohort of community foundations receiving ELAEE state funding, grant reporting and data collection will be more rigorous than CFSC typically requires. The following outlines the data collection requirements for all applicants for ELAEE funding:

To demonstrate that focal populations were served, grantees will need to report aggregate information on the number of youth served, including demographic information. Grantees must also establish how they advanced equity by addressing marginalized students’ learning loss, isolation, and/or social emotional needs. Consequently, grantees will provide information on the specific types of services or programming offered and any specific areas of focus, including:

  1. Services or programs increasing access to out-of-school time programming among focal communities –Aggregate data will be collected from grantees two to three times during the grant period, including:
    • Target participant demographics: Race, Gender, Age, Grade Level, SES, EL status.
    • Attendance metrics- number of students served and the number of days of service provided.
  1. Services or programs promoting learning acceleration and social emotional support – information about the types of specific services or programming provided to meet the academic and social emotional needs of students. Categories include:
    • Academic support
    • Social emotional learning
    • Enrichment (e.g., STEAM, Environmental Education, etc.)
  1. Additional funds leveraged – information about other funds, including public dollars, used to support high-quality expanded learning opportunities. Categories for leveraged funds include:
    • Public grants – ASES/21st CCLC/AB86/ELO-P
    • Private grants – e.g., community foundations, individual donors
    • Student/parent fees
    • Other
  1. Progress toward grantee-defined outcomes – using a scale such as met/approaching/not yet started, feedback will be collected about progress toward locally-defined goals. Progress metrics will likely include:
    • Serving more youth (increasing participation rates, especially for focal students)
    • Enhancing program offerings (e.g., curricula, field trips)
    • Deepen partnerships and alignment through direct and systems level support

The ELEAA evaluation team from Public Profit will host webinars and on-demand technical assistance sessions with grantees to assure that grantees are familiar with the reporting requirements and able to provide the information requested. Community Foundation Sonoma County will also be on hand to provide support as needed for data collection.

Grant Terms

Timeline

The ELEAA grants can be applied to programs offered during the following timeframes:

  • Summer 2022
  • 2022/2023 School Year (this can include programs specifically delivered during school hours, before/after school, winter/spring break, or intersessions)
  • Summer 2023

Applicants to the ELEAA initiative can apply for programs delivered in any – or all – of the above time periods. Grant request amounts will be determined in advance in partnership with CFSC.

Funds must be expended by August of 2023, and final reports submitted 30 days after the end of program delivery.

Allocation of Funding

When developing the program budget, please note the following:

  • Up to 10% of the grant budget can be allocated to costs associated with data collection
  • Up to 20% of the grant budget can be allocated for indirect overhead expenses

Frequently Asked Questions

Applicants are encouraged to review the FAQ’s before starting an application. Since the ELAEE initiative is a statewide initiative with requirements beyond those typically requested by Community Foundation Sonoma County, please feel free to contact the Community Impact Team if you have questions not covered in the FAQ’s.

FAQ

Why is this grant program invitation only? How can my organization apply?

The Community Impact Team is sensitive to the resources required by nonprofits to apply for grants. We strive to avoid unnecessary expenditure of time and effort by ensuring that programs are a strong fit with funding prior to completing the application. We employ a trust-based approach to our grantmaking, assuming responsibility for researching and vetting projects in advance. If you believe you have a program that strongly aligns with the grant criteria, please feel free to send a brief summary of your program to grants@sonomacf.org.

What if we can’t collect all the data required by the grant? Can we still apply knowing we will not be able to report on specific demographic data?

As a statewide initiative, the outputs related to these funds will be measured across the eight communities involved. Public Policy, the ELAEE evaluator, will be assisting grantees in data collection and will provide alternate ways of collecting some demographic data. That said, you will need to work closely with the evaluator and tracking attendance will be required.

We will not be able to collect demographics from individual students, but we can use the SARC report card to provide a picture of the students we serve.

This should be sufficient provided you are tracking daily attendance and any other demographic data that is available to you as program providers.

Collecting data will require dedicated staff time. Does the grant fund staff support for data collection? What about other indirect overhead expenses?

Yes, the program budget for this grant can include an allocation of 10% of funds requested to cover costs associated with data collection and 20% for indirect overhead expenses.

We are concerned about committing to expand our program to new students and then not being able to sustain that expansion after the grant period.

This is a valid concern and one that we are hoping to mitigate with thoughtful approaches to the use of funds. For organizations that seek to expand programming, we encourage expansion that has the potential to be sustained over time even without this funding. For other organizations, it might be better to focus funding on purposes other than expansion, such as deepening impact to existing students or enhancing program quality.

A combination of approaches might also help to mitigate the impact of one-time funding. Please refer to the ELAEE Grant Overview for further ideas around program elements. Also, feel free to contact the Community Impact Team with additional questions.

How are you defining “marginalized youth?”

As determined by the statewide initiative, the primary focus of the ELAEE funds is to provide academic and socio-emotional support for marginalized youth in the K-12 system through expanded learning. The grant recognizes marginalized youth as those furthest from opportunity to receive high-quality expanded learning due to numerous factors beyond their control. This can include BIPOC, LGBTQI+, disabled and students from low-income backgrounds.

We work with students who are not in the K-12 educational system. Can this grant be used for children 0-5 or students that have graduated high school?

No. Due to the stipulations of this initiative funds can only serve students in the public K-12 system.

Can the grant cover stipends paid directly to students for their participation?

Yes. Please indicate in your grant proposal the desired outcome of providing stipends, for example: “stipends would expand attendance of students from low socio-economic backgrounds by subsidizing time that would otherwise be needed to generate income.”

Can we use the funds to provide scholarships to attend our program?

Yes, if scholarships are used to provide access to marginalized youth and this purpose can be documented through the demographic information you provide.

What if we don’t expend all the funding at the end of the program timeframe? Can we roll it over? For example, if we don’t expend Summer 2022 funds can that be rolled into the Academic Year 2022/23 program, or the following summer program?

All funds must be expended by August 2023, there is no flexibility with this deadline. That said, if your grant was meant to be expended by the end of summer 2022 and you have remaining funds, there is a chance they could be rolled over to the summer of 2023. Please contact the Community Impact Team for all potential modifications to your grant.

Click here to download a copy of these FAQ’s.

How to Apply

This grant program is open by invitation. If your organization has been invited to apply, please review the information below to submit your application. If you have a program or project that is a strong fit with the ELAEE, please feel free to submit a brief summary describing your work and send to grants@sonomacf.org. The Community Impact Team will contact you if there is a chance to explore further.

How To Apply

Community Foundation Sonoma County uses an online process for submitting grant applications. You can access the application through our portal at this link. If this is your first application using the online program, you will need to set up an account, provide your IRS Tax ID (or Fiscal Sponsor’s Tax ID) and take a short eligibility quiz.

If you have an established account, you will be asked for your password to open a new application.

Once you’ve opened an online account, you will answer a series of questions, including your contact information, funding request amount, project start and end date, along with a series of narrative questions. We highly recommend that you complete your application in a Word document and then copy and paste the content into the online template; to download a Word version of the narrative questions for the application, click here.

Applicants will also need to upload the following documents (templates are available for the documents with an asterisk):

  • Board of Directors List (or Board of Directors from Fiscal Sponsor)
  • Organization and Project Budget Form*

A reminder: when working in the electronic application program, save your work as you go along. If you want to leave and then return to complete your application later, save your work before leaving the program. For answers to frequently asked questions, click here.

To review FAQs for Online Submission, please click here.

For questions about the ELEAA grant program, please contact:
Karin Demarest

Karin Demarest

Vice President for Community Impact
For questions about the  online application process, please contact:
Annette Williams

Annette Williams

Community Impact Coordinator
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